Payroll guides for contractors
Short how-to guides in simple English. PF, ESI, client bills, registers and the new labour codes — step by step.
All guides
How to calculate PF for contract workers
Learn to calculate PF for contract workers step by step. PF wages, 12% worker share, EPS and EPF split, EDLI, admin charges and the new ₹25,000 limit.
ESI for contract workers
ESI for contract workers in simple words. Who is covered, the 0.75% and 3.25% rates, the ₹176 a day rule, contribution periods and the due date each month.
Client bill for manpower supply with GST
Make a client bill for manpower supply step by step. Add wages, employer PF and ESI, service charge and 18% GST, then match the bill to the salary sheet.
How to upload the PF ECR file
Upload the PF ECR file on the EPFO portal step by step. What the ECR file holds, common mistakes, the 15th due date and the September 2026 wage limit split.
New labour codes: what changed
The new labour codes in plain words for contractors: the 50% wage rule, the 50-worker licence, wages by the 7th, new registers and what to do this month.
How to keep a wage register
How to keep a wage register for contract workers: the columns, old Form XXVII and new Form IV, paper or electronic, 5 years, one per site and inspection tips.
Pay workers at many client sites
A simple monthly process for agencies with many client sites: one worker list, rate cards, attendance, workers who move sites, checks, bank file and bills.
Excel or payroll software?
Excel or payroll software for a labour contractor? A fair look at the good and bad of each, who can stay on Excel, and clear signs that it is time to move.
Rules and rates in these guides are as of 21 October 2026. Laws change. Check the EPFO, ESIC and your state labour department websites, or ask your auditor.
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